Out & About Information for Participating Businesses

Welcome!  

Updated 07/12/2021

If you have signed up to be a participating vendor for Out & About in Essex, you are at the right place.  The Town and the Village are working toward assisting local businesses as Vermont reopens.  We are happy to be working with you!

This page will continue to be updated, so please check back often and refer to it for materials and forms. 


Important Dates

September 3

Deadline to submit weekend specials, discounts, featured entertainment, etc.
LINK

October 2 & 3

Out & About in Essex!

October 29

Deadline to submit gift vouchers for reimbursement


Gift Vouchers Q & A

What are gift vouchers?
Out & About gift vouchers are laminated cards issued to Essex households for use at participating businesses during the event weekend of Oct. 2 & 3.  Paper vouchers are not valid and should not be accepted.  After the event, vendors submit the vouchers they received back to us, and we will reimburse businesses for the amount returned. 

How many vouchers do residents receive?
Residents can receive two vouchers (one for $10 and one for $5) totaling $15. Households have a limit of $15 total. There is a limited supply. Four (4) $50 gift vouchers will be raffled and presented to winners during the event weekend. They are valid Oct. 2 through Oct. 3 only.  If your business receives one of these special raffled gift vouchers, simply add it to your other collected gift vouchers when submitting for reimbursement.

Where do residents get vouchers?
Essex residents can bring a proof of residency (such as a driver's license, tax bill or utility bill) and pick up their vouchers at the Essex Recreation office at 75 Maple Street, Essex Junction. Hours are between 8:00 am and 4:00 pm, Monday through Friday, Sept. 27 to Oct. 1. Special arrangements outside of these hours can be made by calling 878-1376 or emailing recreation@ejrp.org.. Booths will be set up in the Village on Friday, Oct. 1 from 2:00 pm to 5:00 pm, and in both the Town and the Village during the weekend.  More details are available on the Out & About in Essex page.

What if a person using a voucher doesn't spend the entire amount?
You do not need to give change back for any amount not spent on merchandise/services. 

Are there restrictions on what the gift vouchers can be used for? Yes, there are restrictions. Gift vouchers cannot be used to purchase alcohol or tobacco and vaping products.

What do I do with the gift vouchers after the event?
Complete the submission form (can be submitted online and/or printed) and IRS W-9 form (can be submitted online and/or printed) and bring your collected vouchers to the Essex Recreation office at 75 Maple Street, Essex Junction between the hours of 8:00 am to 4:00 pm, Monday through Friday until October 29th. Special arrangements outside of these hours can be made by calling 878-1376 or emailing recreation@ejrp.org.  The deadline for submission is October 29.  Once it is determined that everything is received and your paperwork is in order, the Essex Finance Department will mail you a check for reimbursement.

Sign_up_Button Opens in new window

Sign up to become a participating vendor for Oct 2-3


IRS W-9 Form

Submit your completed W-9 form

Submit your completed Gift Voucher Submission Form


OA-badgeDownload and print (pdf) 8x10 Participating Business Badge to hang at your place of business


OA-flyerDownload and print (pdf) 8x10 flyer to advertise and share

Out and About EssexDownload Promotional Package (Word Doc) to share links and graphics to your website and social media